International ADX Students
First, make sure that the student has sent us all of the required documents in 1 email. This includes:
- Completed Application Form with Photo
- Completed I-20 Details Form
- Photograph of Current Passport
- Proof of Address
- For Indian Students, their proof of address is located on the last page of the passport
- For Non-Indian Students, check their passport. If no address is located there, have them produce proof of address in the form of either a utility bill, driver’s license, housing lease with their name, etc.
- Wire Transfer Receipt
- Signed Student Catalog
Send a confirmation email to the student that we are in receipt of their documents and will issue a receipt once payment has been received into our account.
Now we wait for payment to come. It is also good to remind Prashanth about any upcoming payments you are expecting after the student has submitted their paperwork.
Once payment has been sent to us by Prashanth, we must enter their information onto a spread sheet on the google drive that is labeled “Master Student Payment”. Navigate to the tab labeled “course fee payments”. These tabs are located at the bottom of the page.
Scroll to the very bottom of the excel sheet to find a blank space and enter the student’s information here.
- Student Name
- Student Email Address
- L / I (this means local or international)
- Course they are enrolling on
- Total Course Fee Payment (this is the basic breakdown of the course costs)
- Agent (If the student is using an agent, put their name here. If they are not using an agent, type NA)
- Course Fee Payment Details / “Commission Paid”
- Enrollment Fee (Using the payment details sent to you by Prashanth, enter the details of their enrolment fee here along with the date the payment was made as outlined on the payment details email, and the method of payment)
- Misc (any misc payments like having to pay extra for issuing a new I-20, additional flight hours, etc.)
- 1st Installment (enter the amount of their 1st installment here. If it has not been paid, highlight the text in red. If it has been paid, the text will be black.)
- Notes (extra notes that you feel necessary to help you remember. I tend to put paid in full, if they have paid in full, or the dates that their I-20 was issued, expected start dates, or whether or not their visa was rejected or approved.)
- Additionally, the numbers written in blue are commissions paid towards a student’s agent. This information is best to run by Prashanth before addressing.
Send a receipt via email to the student. Navigate to the “Current Courses to Send” section of our email. Here you will find a template email called “Payment Receipt For”. Use this template to send any and all receipts for any and all payments. The only thing you will need to edit is:
- The subject should be as “Payment Receipt for (Student Name)”
- Change the payment amount to match what is on the payment details email
- Change what the payment is for. In this case, it should say ADX Enrollment Fee
- Date should match the date on the payment details email and not the date you are writing the email.
Next, we must send the student directions on how to begin their online coursework and copies of their I-20/Letter of Admission LOA. Navigate in email to “Current Courses to Send” – > “Follow up email after enrollment” – > I-20 and Letter of Admission & online codes for ADX (ISD International student – direct) or ADX (ISA International Student Agent). You will enter the students Gleim online access codes and start date.
Make the students I-20 and Letter of Admission. Please make sure that the information correctly matches what is written on the passport and application form, paying careful attention to the passport Surname and Primary Name.
The student should respond to this email with whether or not the information is correct. Once the information is all correct, the I-20 and Letter of Admission is signed and sent to the student via DHL.
Once the student obtains their visa, they are required to email us with a copy of it, and we email them their Arrival Formalities. This email template is located under “Current Courses to Send” – > “Follow up email after enrollment” and must be edited to include their tuition fee payments and start date.
The student should then send their tuition fee payment, after which you will again issue a payment receipt once it has been received.
Remember that the student must graduate from their Gleim online coursework and complete the ADX virtual class before attending the in-person class.
For the virtual class, directions on how to join is sent a few days before the class begins. You can find this email template labeled “Virtual Class Commencement”. Edit the current dates and class times.
After completion of the virtual class. The student is then set to arrive in the US and should send us a copy of their flight ticket. Your response should inform them to arrive to the school the following business day, to have a safe flight, etc.
Once the student arrives, there is additional paperwork that the student must do, please refer to the ADX Enrollment Packet Folder located in the google drive, specifically the Admission Master Checklist will tell you what is required.
The student must attend every class on time as 100% attendance is mandatory for course completion.
Upon graduation of the course, the student must be scheduled for a final exam with a DADE Designated Aircraft Dispatch Examiner, Joe Vickers or Dave Monroe (email them both in the same email and let them work out who should give the exam at our facility.)
After completion, the student is issued a certificate from the school and photographed for social media. The student’s I-20 must be completed in SEVIS and the student must be informed that they have 30 days to leave the country.
- A student is never permitted to enter the US if they have not first paid their first tuition fees
- A student must follow the rules and guidelines issued by the school. If for any reason, they try to step outside of these rules and guidelines despite repeated attempts to inform/remind them of the rules and guidelines, you must terminate their I-20 immediately (this is a safety concern)
- Any student acting suspiciously, such as not reporting to school as informed in a timely manner, should be turned over to ICE, Immigration and Customs Enforcement) immediately. Our point of contact is Agent Eva Smith Eva.L.Smith@ice.dhs.gov
- In order for a student to remain in status, they must be actively attending school/classes
- M1 student are never permitted to legally work in the US
- Study in the States https://studyinthestates.dhs.gov/ is a great website for any questions regarding international student requirements, information, etc.
- If a student is ever entered into the US on a visa that is not the M1 visa, this must be corrected. For example, if a student has a US visitor’s visa, and customs permits them as entering the US on the visitor’s visa and not the student visa. This information is found on the students I-94